How do I Import an OST File into Office 365?

Summary:- To import OST file to Office 365 manually required proper planning and management. It can also depend upon the number of mailboxes. The OST file is a shorthand for offline Outlook data File(.ost) because it's used by a variety of POP and IMAP-based accounts. It also includes Microsoft 365 accounts, Exchange server accounts, as well as accounts. It is most commonly connected to these products and allows users to access offline to their data.

If your connection to internet is not working properly or was disrupted due to an issue with your network however, you are able to access your calendar, emails contacts, and other tasks that you have that were previously stored. In this section, you can compose and read emails make appointments, set appointments and also add information. But, your emails as well as other information are updated when you connect your internet connection once more.

Exchange server can be described as a business class collaboration software that primarily concentrates on receiving, sending emails and storing them in this regard, and to do so, it utilizes the OST file. It also permits their users to secure the OST file by locking it that means the OST files don't contain the mailbox profile associated with Exchange as well as there's unsalvaged data stored within the OST. Exchange mailbox files are stored in a way so that they cannot be moved to Microsoft 365 directly- however there's an easy and reliable method to transfer the OST files in Office 365.

  1. Where We Need to Export OST Files to Office 365?

The main reasons that cause users to transfer to move their OST file into the Office 365 environment are:

  • If you have Exchange mailbox data is stored on cloud-based platforms such as Office 365 has many benefits.

  • Messages from Office 365 is accessible universally and requires just to establish an internet connection.

  • Sometimes, users wish to store the copies of Exchange server data in Office 365.

  • The users are seeking solutions to export OST file information into Office 365 so that they can access it online.

  • The possibility exists that the Exchange crashes and requires an efficient platform.

  • Avert using this Exchange maintenance downtime procedure.

  • Access and work with data in a secure and safe environment.

  1. Methods to Import the OST Files in Office 365 Manually

There's no specific method to transfer OST file in Office 365, yet you can convert OST files to PST and incorporate them to Office 365. This is an indirect process that requires two steps:

  1. Step 1: Convert OST Files in PST format.

  1. Start the Outlook program and then click to open the file menu.

  2. Visit the Open & Import section and then select Import/Export.

  3. Select the option to Export to an image file, then click Next.

  4. Select Outlook Data File(.pst) from the drop-down list and then select Next.

  5. In this case, you must choose the folder or emails and then check for the Subfolder Include option. Click Next.

  6. Click the Browse button to choose the location for saving in order to save PST.

  7. Choose to use the built-in features if required to eliminate duplicate emails. Click the End button.

  8. Passwords are set in the PST file If you wish.

  9. Then, click the OK option to save PST files.

  1. Step 2: Add the PST File Into Microsoft 365

After you have transferred the OST file into PST format, you have to transfer PST files into Office 365 in multiple ways.

  • Using Azure AzCopy.

  • By using Drive shipping.

  1. Upload PST File to Office 365 Using Azure AzCopy

  1. Then, download and install the Azure AzCopy.

  2. Follow the installation process and then copy your Shared Access Signature(SAS)URL to provide permission to migrate to Azure.

  3. Then, you can upload the PST to Office 365 and create an PST map. map(.csv)

  4. It is also necessary the ability to make an import task within Outlook 365 to add PST.

  5. Finally, create an filter on data and start the PST migration process to Office 365.

Note: Azure AzCopy can be described as the kind of process that is offered through the cloud-based platform offered by Microsoft which is a part of Office 365. Therefore, you'll need be able to meet certain prerequisites prior to starting your uploading procedure.

  • It is necessary to create the Import Export role within Office 365 to implement the procedure. The Administrator can grant access by the manager for the Role group.

  • The upload option is only available via the network upload option, and you won't be able to upload directly.

  • PST should be available in the shared folder of the network. If not, PST cannot access the shared folder.

  • It does not support the inclusion of the large-sized PST(limitation 20GB)

  • After the process is completed then you need to modify the retention policies of Office 365. It suggests this since there is a chance that the emails you receive are old and that the system cannot detect them and eliminate them immediately.

  1. Import PST File into Office 365 Using Drive shipping

Drive Shipping is another way to transfer OST File into Office 365. The requirement is to transfer the PST files onto the hard drive and then upload them to Microsoft. Microsoft is among the most highly-rated service providers which has a feature to upload the information from a hard drive to Microsoft 365.

  1. Method 2 Import OST files into Office 365 Professionally

It's the most direct and easy way to import OST file to Office 365 accounts. This technique will assist you export all of the data in the Offline Outlook data .ost file to Office 365 in a few steps. This method (OST Converter Tool to Office 365 Converter Tool) can transfer OST documents into Gmail, Thunderbird, AOL as well as other web and cloud-based email apps. Step-by-Step Instructions to Convert the OST files to Office 365

  • Download and start with the Regain OST Converter software.

  • Choose the Single File or Multiple File/Folder option to include the OST.

  • Select the folders in the directory tree to look at the mail and attachments.

  • Select Gmail by selecting Gmail from the dropdown menu. Sign in with credentials.

  • Make sure you have the appropriate options and then click to the Convert button.

  • Then, you'll upload your OST file information to Office 365. Conclusion

This blog article we will discuss the manual method for importing OST documents in Office 365. However, due to the complications of manual processes (firstly transform OST in PST files, then transfer it to Office 365), the professional option is the most efficient and simplest option to complete the conversion.

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